Privacy policy

PRIVACY AND COOKIES POLICY OF THE SERVICE: WWW.AIPSEED.COM

1. Scope of the Privacy and Cookies Policy

The data controller of the services available at www.aipseed.com within the meaning of the Regulation of the European Parliament and of the Council (EU) of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (hereinafter: “GDPR”) is AIP SEED ALTERNATYWNA SPÓŁKA INWESTYCYJNA SPÓŁKA AKCYJNA with its registered office in Tychy, address: Żorska 97/13, 43-100 Tychy, Poland, entered in the Register of Entrepreneurs of the National Court Register kept by the District Court Katowice-Wschód, VIII Economic Division of the National Court Register under KRS: 0000940391, NIP: 6462993116, REGON: 520729610; correspondence address: 03-901 Warszawa, Księcia Józefa Poniatowskiego 1 (hereinafter “AIPSEED”, “we” or “us”).


We are committed to acting appropriately with regard to the collection, use and protection of personal data. We want you to be confident that your data is safe with us and also fully understand how we use it to offer you a better and more personalised service. It is for this reason that this Privacy and Cookies Policy („Policy”) has been developed, which:

  • specifies the types of personal data (any information by which a person can be directly or indirectly identified – for example, e-mail address, telephone number, company name and legal form of business, REGON number, NIP number, PESEL number, website address) that we collect;
  • explains how and why we collect and use your personal data;
  • explains when and why we will share your personal data with other organisations;
  • explains the rights and choices you have when it comes to your personal data.

The purpose of this Policy is to inform individuals and Users visiting the Platform of the activities undertaken by AIPSEED with regard to the processing of personal data, including the data collected through the AIPSEED Service, as well as the related services and tools used by Users to use the AIPSEED Service. Every action of AIPSEED is governed by the relevant data protection legislation. You may only use the AIPSEED Service if you have read and accepted this Privacy Policy.

In relation to the range of services offered, we want you to understand clearly what this Policy covers. This Policy applies to you if you use our services. This Policy also applies if you contact us or we contact you about our services regarding: to process pitchdeck.

Our AIPSEED Service may contain links to other websites operated by other entities that have their own privacy policies and rules that explain how they use your personal data. In such situations, please read the said terms and conditions and privacy policies carefully before providing any personal information on such a website, as we do not accept any responsibility for third-party websites.

2. Personal data we collect

This section contains information about the personal data we may collect from you when you use our Services and other personal data we may receive from other sources

By browsing the AIPSEED Service
we can collect:
  • Information about how you browse our Platform and information about when you click on one of our advertisements (including on the websites of other organisations);
  • Information about any devices used to access our Services (including make, model and operating system, IP address, browser type and mobile device identifiers);
When providing Service to Users or when we contact you or when you take part in surveys or questionnaires about our Services, we may collect:
  • Personal data that you provide about yourself whenever you contact us about our Services (for example, your first and last name, username, contact details), including by telephone, e-mail or post or when communicating with us via social media, including in relation to the fulfilment of your request or the response to your complaints, with the proviso that contact for the above purposes will also be possible through the use of data already in your Account;
  • Details of the e-mails and other digital messages we send to you, along with any links you click on;
  • Your opinion and contribution to User satisfaction surveys, but only with your consent for the purpose of researching your preferences and better adapting AIPSEED’s
    offer to your expectations, as well as for statistical and archival purposes.
3. Other sources of personal data

We may also use personal data from other sources such as: specialist companies
that provide information, our business partners and public registers. This type of
personal data helps us, among other things:

  • to review and improve the accuracy of the data we hold;

  • to improve and measure the effectiveness of our marketing communications, including on-line advertising.

4. How and why we use personal data

In the table below, we explain in detail how and why we use personal data:

We usepersonal
data for the
following purposes:

This means that processing your
personal data allows us to:

Why do we process your
data in this way?

Legal basis

Ensuring availability of services by
AIPSEED

 

 

 

 

Operation
and security of
AIPSEED

Handling of Users’ pitchdeck applications,

We need to process your personal data so that we can: process pitchdeck and contact you.

Necessity for performance of the agreement

When we process: contact details;
Without this information,
we will not be able to provide you with our
services.

Browsing the website, analyzing the pitch deck submitted via the AIPSEED Website, including your personal data contained therein..

In order to detect and prevent fraud and other crimes, it is important that we monitor our  Services with a view to detecting and preventing fraud, other crimes and misuse of the Services. This will help us to ensure that you can use our Services securely.

Legitimate objective

 

We also monitor the performance of users on the AIPSEED Service covering, among other things, keyword  searches and traffic  management on the Platform. Conducting potential litigation,  arbitration or mediation proceedings.

 

Personalising Services to  meet your
expectations
Contact and
interaction with you

Analysing your browsing habits on our AIPSEED Service so that we can better understand you as our user and provide you with personalised Services.

Reviewing your behaviour allows us to personalise our Services. This will help us to meet your needs as a user.

Legally justified purpose

Sending relevant marketing communications (including by e-mail, postal mail or on-line
advertising) concerning our Services and the services of our partners.
Accordingly, on-line advertising may be displayed on our websites and on third-party websites and other on-line media channels. We can also measure the effectiveness of our marketing messages and those of our business partners.

We want to be sure that we deliver marketing communications, including on-line advertising, which are  relevant to your interests. To  achieve this, we measure your responses to marketing communications related to the Services we offer, which means  we can offer you the Services  that better meet your needs as a client. You can change your marketing choices, both when you register with us and at any  time afterwards. You also have a choice when it comes to on- line advertising. In the following section of the Policy,  we outline the options you can  choose regarding cookies and how you can control your on- line behavioural preferences.

We rely on consent for most marketing communications, but there are situations where this is within our legally justified purposes.

Managing and
streamlining our day-to-day business operations

 

Managing and
streamlining our day-to-day
business operations
Personalising Services to  meet your
expectations

Contacting you about our services, for example by phone, e-mail or post, or by responding to social media posts you have directed to us.

We want to serve you best as a client, so we use personal data to provide clarification or assistance in response to your communications.

Legally justified purpose

Managing and improving our AIPSEED Service

We use cookies and similar technologies on our Services and  in our mobile applications  to improve the client experience. Some cookies are essential, so  you should not disable them in  order to use all the features of the Platform. You can disable  other cookies, but this may affect your experience of using  our websites. For more information on cookies and how  to disable them, please see the  Cookies and similar technologies section.

Legally justified purpose

To develop and improve  our Service offering, know-how and the way we communicate with you.

We rely on the use of personal  data to carry out market  research and to improve our IT  systems (including security) and our Services. This allows us to serve you better as a client.

 
5. Our legally justified purposes in using your personal data

AIPSEED is entitled to store the aforementioned personal data that is collected and tracked on the platform only for the purpose of fulfilling the purposes mentioned in the preceding paragraph, as well as not to use the aforementioned personal data for other, incompatible purposes, provided that the User has given their informed consent to the further use of the aforementioned data after AIPSEED has notified them thereof.
Where we have mentioned above that the use of personal data is based on our „legally justified purpose”, those are:

  • serving the needs of our clients, including the delivery of our services;

  • promoting and marketing our services;

  • understanding our Users, including their habits and behaviour, as well as their liking and preferences;

  • protecting and supporting our business, colleagues, users and co-owners;

  • testing and developing new Services and improving existing ones;

  • legal / regulatory requirements.

Automated decision-making

6. How and why we share personal data with service providers

In this section, we explain how and why we share personal data with service providers. When we share personal data with such companies, we require them to maintain security and they must not use personal data for their own marketing purposes.

Service providers

We work with carefully selected service providers who perform specific functions on our behalf. Those include, for example, companies that help us to provide: client services, technology services, storing and linking data. We only share personal data that enables our providers to provide those services.

Some of the service providers we work with operate on-line media channels within which they place advertisements relevant to our services and also for our providers. For example, you may see an advertisement for our services when you use a certain social media site or watch web TV.

7. How and why we share personal data with other entities

We may share personal data with other organisations or Users in the following circumstances:

  • when the law or a public authority claims that we must share personal data, e.g. this is required by the tax office, law enforcement authorities or a general or administrative court;

  • where we need to share personal data in order to establish, exercise or defend our rights (including  transferring personal data to others for fraud prevention and credit risk mitigation);

  • with organisations to which we sell or transfer (or enter into negotiations to sell or transfer) any of  our rights or obligations under any contract we may have with you. If the transfer or sale is  successful, the entity receiving your personal data may use your personal data in the same way as we do;

  • with any legal successors associated with our business

8. How we protect your personal data

We know how important it is to properly secure and manage personal data. This section presents a  selection of the measures we have introduced. To ensure the security of your data we use computer  security features such as:

  • restricting access only to employees who need it to perform their job duties;

  • we enforce physical, electronic and procedural safeguards relating to the collection, storage and  disclosure of personal data;

  • physical access controls to our buildings and files;

  • firewalls and encryption of data during transmission using the Secure Sockets Layer (SSL) protocol.

However, although appropriate technical and organisational measures have been taken to protect  personal data, we cannot guarantee the security of any personal data sent to us over the Internet.

The personal data we collect from you may be transferred to and stored at a destination outside the  European Economic Area („EEA”). It may also be processed by companies operating outside the EEA that  work for us or for one of our service providers. If we do so, we ensure that your privacy rights are respected in accordance with this Policy. The most common way we do this is by introducing a specific  type of contract (for more information on this topic, see here: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers- outside-eu_en) or through an approved programme such as Privacy  Shield: https://www.privacyshield.gov/welcome.

9. How long will we process your personal data

We will not keep your personal data for longer than we need to, which depends on several factors:

  • (Above all) the reason why we collected it;
  • How long ago it was collected;
  • Is there a legal/regulatory basis for us to retain it;
  • Do we need it to protect your interest or ours.
10. Choice in terms of receiving marketing communications and participating in market research

We will send you relevant offers and information about our services in a number of ways, including by  e-mail, but only if you have previously agreed to receive such marketing information. When you register  with our AIPSEED Service, we will ask you whether you wish to receive marketing communications. You  will be able to change your choice of marketing preferences at any time via the settings panel within your User account, email: (kontakt@aipseed.com) or in writing Al. Ks. Poniatowskiego 1, (additional address  details: Staircase K4, Level 1), 03-901 Warszawa.

We would also like your feedback to help us improve our services, so you may be contacted for market  research. You will always have the choice of taking part in our market research or opting out.

11. How we use cookies

This Cookie Policy explains how the AIPSEED Service uses these cookies and other technologies when you  visit the www.AIPSEED.ai Platform, as well as the purpose of this information and how you can  manage its use.

Cookies are IT data – in particular, text files – that are placed by our AIPSEED Service on the User’s  terminal device during each visit, which allows our websites to remember the User’s computer or device  and serves several purposes. The Platform is the entity placing cookies on the terminal device of a User of  the AIPSEED Service and accessing them. The AIPSEED Service server automatically records  information sent by the User’s browser when viewing the website. Server logs may contain information  such as the network request, IP address, browser type and language, date and time the request was sent.  This information allows us to improve the quality of our Services by identifying and storing your  preferences and tracking trends, such as the ways in which our Service is searched.

The following cookie files are used in our Platform:

 

ACTIVITY

CHARACTERISTICS

TYPE

Ensuring efficiency
  • compatibility (e.g. identification of
    browser type);

  • optimisation (e.g. measuring the loading time of the Service content);

Session cookies -> when the browser is closed, the cookies are deleted

Improving security
  • checking that the user’s device is securely logged in throughout their visit to the AIPSEED Service;

Session cookies -> when the browser is closed, the cookies are deleted

Remembering preferences
  • improving the operation of the Platform, e.g. through personalised content, a greeting or remembering the selected language;

Session cookies -> when the browser is closed, the cookies are deleted

Analysis of how the AIPSEED Service is used
  • collecting statistics on, among other things, the total number of visits to the AIPSEED Service and the number of  references to the AIPSEED Service

Permanent cookies -> deleted after not visiting the AIPSEED Service for a long time

Feedback from AIPSEED Service Users
  • not displaying notifications of a one-off  nature when the User navigates to  another sub-page of the AIPSEED Service;

  • not displaying cyclical notifications for a defined period;

Session cookies -> when the browser is closed, the cookies are deleted

Permanent cookies ->  deleted after not visiting the AIPSEED Service for a long time

Plug-ins / widgets
  • sharing the content of the Service on social media platforms;

  • recording user interaction on the Platform (e.g. by means of a sharing counter);

Permanent cookies -> deleted after not visiting the AIPSEED Service for a long time

Delivery of relevant marketing content (in particular on-line advertising)

  • delivering on-line advertising that we believe is most relevant to you on our AIPSEED Service and third-party websites;

Permanent cookies -> deleted after not visiting the AIPSEED Service for a long time

Measurement of the
effectiveness of our marketing communications
(including on-line advertising))
  • measuring the effectiveness of our on-line advertising campaigns and those sent via e-mail;

  • controlling the number of times an advertisement is displayed

Permanent cookies -> deleted after not visiting the AIPSEED Service for a long time

 

Cookies placed on the final device of a AIPSEED Service User may also be used by third parties to offer additional functionalities to users. The use of the above tools or widgets may result in the collection of  cookies on users’ devices in order to facilitate the use of those services and to ensure that user interaction is displayed correctly on the Platform.

12. Your choice regarding cookies

Although most web browsers automatically allow cookies to be placed on your computer, you may  choose not to receive cookies, thus remaining anonymous. In this case, please note that if you do not  consent to the placement of cookies, you will not be able to make full use of all the features of the  Service. In order to configure your device’s options for consenting to the storing of cookies and for determining the scope of cookies to be stored, the User can make changes to the settings of the Internet  browser used (in most cases, this option can be found in the Tools or Preferences menu of the browser).

We would like to inform you that if you do not change your cookie settings, they will be placed on your  terminal devices. In this case, our AIPSEED Service may store information on your terminal device and  access this information. Information on how to manage cookies in the various browsers can be found on the pages dedicated to the individual browsers:

Additional information on cookie management can be found on sites such as http://allaboutcookies.org. If you would like to contact us about cookies, please feel free to e-mail us at kontakt@aipseed.com

13. Right of access to data

You have the right to review your personal data that we hold.

14. The other rights of data subjects

With regard to your personal data, you also have:

14.1. The right to have the data corrected

If you think we have inaccurate or missing information about you, let us know and we will correct it.

14.2. The right to object

  • General objection – we will review your objection to our use of your personal data. If your rights prevail over our interests in using your personal data, then at your request we will either restrict the  processing (see section 14.3 below) or delete the data (see section 14.4 below).
  • Objection to direct marketing – if you make such an objection, we will stop using your personal data  for direct marketing purposes. As a result of an objection to direct marketing, and in the event  that we have no other legal basis for its use, the processing of your personal data will be  stopped within 30 days.

14.3. The right to have the processing restricted

There are several situations where the use of personal data can be restricted, including (but not limited to):

  • you have lodged a general objection (mentioned in section 14.2 above);
  • you question the accuracy of the personal data we hold;
  • we have used your personal data unlawfully but you do not want us to delete it.

14.4. The right to have the data deleted

There are a number of situations in which you can instruct us to delete your personal data, including (but not limited to):

  • we no longer need to store your personal data;
  • you have successfully lodged a general objection (mentioned in section 14.2 above);
  • you have withdrawn your consent for us to use your personal data (and we have no other reason to use it);
  • we have unlawfully processed your personal data

14.5. The right to data portability

If you would like a copy of the personal data we hold about you, please contact us at the following address: kontakt@aipseed.com

14.6. The right to file complaints to the supervisory body

We would like to be able to resolve all your requests and comments, however, you also have the right to  complain directly to your local supervisory authority if you believe that we are processing your personal data unlawfully.

14.7. More information on your data protection rights

The website of the President of the Office for the Protection of Personal Data on data protection provides  more detailed information on your data protection rights mentioned above. If you would like to talk to us  in more detail about those rights, please use the section below where we tell you „how to contact us”.

15. How can you contact us

If you have questions about how your personal data is collected, stored and used, please contact us:

E-mail: kontakt@aipseed.com

Post Office: Al. Ks. Poniatowskiego 1, (additional address details: Staircase K4, Level 1), 03-901 Warszawa